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Formation of a club and development of a Constitution

The rules for formation of a Parent Club are outlined in Part 4 of the Education and Training Reform Regulations 2007 .

Ministerial approval for the formation of a club must be obtained. Such approval is dependent on the development and submission of a draft constitution consistent with the Model Constitution published by the Education Department. Please note that a new Model Constitution was published in Term 2, 2019, which supersedes the previous Constitution.

See our Parent Club Constitutions page for more information. 

All Parent Clubs must ensure they have a Ministerially approved constitution, which is consistent with the current Education Regulations .

If you're not sure whether your Club has an approved constitution, This email address is being protected from spambots. You need JavaScript enabled to view it. or the Parents Victoria office.

If your club does not have an approved constitution, you need to start working on it now!

This is a summary of some of the elements found in the Model Parents Club Constitution provided by the Education Department.

New elements 2019

There are a number of changes to the new Model Constitution introduced in 2019, which aim to support the improved operations of Parent Clubs. These include:

  • A change in the method of membership of the Parent Club. The previous Constitution required parents to become Financial Members of the Club. Financial Membership has now been changed to ‘Registered Membership’. The Registration Form is at Schedule 1 of the Constitution
  • An additional section addressing Parent Club values. These are in line with the Department’s values
  • The requirement for a quorum is now prescribed as ‘a minimum of 3 members’
  • Clubs are encouraged to devise their own standing orders, dispute resolution process or code of conduct 
  • A requirement for Clubs to comply with Victorian privacy law and the Schools’ Privacy Policy
  • The stipulation that Parent Clubs are not permitted to incorporate.

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